Board of Trustees Meeting 6.11.15

Napa Valley Community College District

REGULAR MEETING OF THE BOARD OF TRUSTEES

June 11, 2015

4:00 p.m. Welding Shop Tour – Room 3105 – Building 3100
4:30 p.m. Call to Order &Closed Session, Room 1538 – Board Room
6:00 p.m. (approximate time) Return to Public Session, Room 1538 – Board Room

Building 1500 – McPherson Administration Building 2277 Napa-Vallejo Highway
Napa, California 94558

Regular meetings of the Napa Valley Community College District Board of Trustees are held the second Thursday of each month. Special meetings may be called by the Board Chair, by the Board at a regular meeting, or by the Board Chair at the request of a majority of the board members. The agenda is distributed to trustees, the news media, legal counsel, college administration, and heads of college constituent groups; it is also posted on campus and at the Upper Valley Campus. All regular and special meetings are open to the public, whose interest is encouraged and appreciated. The district adheres to the Americans with Disabilities Act. In compliance with Government code section 54954.2 (a) Napa Valley College will, on request, make this agenda available in appropriate alternative format. Any member of the public in need of a disability-related modification or accommodation in order to participate in the meeting should contact the President’s Office, 2277 Napa-Vallejo Highway, Napa, California, (707) 256-7160.

In addition to time provided for general public comment, any member of the audience wishing to address the board regarding an agenda item should go to the podium when the item is under consideration and, after being recognized by the Board Chair, give his/her name and address and state any comments or questions. To give all interested parties an opportunity to speak, comments should be brief and be limited to the specific subject under discussion. Time shall be limited at the discretion of the Board Chair. Any member of the board may request a roll call vote on any item.

1.0 CALL TO ORDER 4:30 p.m. 1.1 Roll Call

2.0 PUBLIC COMMENT ON CLOSED SESSION AGENDA ITEMS

At this time, the board will devote a total of up to fifteen minutes for comments to the Board of Trustees regarding closed session agenda items. Individuals will be limited to a three minute presentation.

Pre-Board Meeting Presentation 4:00 p.m.

Governing Board Members, staff, and the public are invited to gather in Welding Shop, Building 3100, Room 3105 for a tour and presentation by Eric Wade, instructor.

3.0 CLOSED SESSION

Following any public comments regarding closed session items, the board will go immediately into closed session to consider and/or take action upon any of the following items:

  1. 3.1  With respect to every item of business to be discussed in closed session pursuant to Section 54957, PUBLIC EMPLOYEE PERFORMANCE EVALUATION
    Title: Superintendent/President
    Review/Evaluation of Superintendent/President Goals
  2. 3.2  With respect to every item of business to be discussed in closed session pursuant to Section 54957, PUBLIC EMPLOYEE PERFORMANCE EVALUATION
    Faculty Evaluations (2014/2015)
  3. 3.3  With respect to every item of business to be discussed in closed session pursuant to Section 54957.6, CONFERENCE WITH LABOR NEGOTIATORS
    Organization representing faculty: NVCFA/CTA/NEA
    Organization representing classified: NVC-ACP/SEIUOrganization representing administrative/confidential: NVC Administrative Senate
  4. 3.4  With respect to every item of business to be discussed in closed session pursuant to Section 54957, PUBLIC EMPLOYMENTTitles:
    •   Admissions and Records Clerk (classified)
    •   Communications and Marketing Specialist (classified)
    •   Secretary II, Financial Aid/EOPS (classified)
    •   Biology Instructor (tenure-track faculty)
    •   College Librarian (tenure-track faculty)
    •   Speech Communication Instructor (tenure-track faculty)
    •   Interim Dean of Instruction (temporary, full-time, academic-administrator)
  5. 3.5  With respect to every item of business to be discussed in closed session pursuant to Section 54956.8: Conference with Real Property Negotiator
    Property: 1360 Menlo Avenue, Napa, CA 94558
    Napa Valley Community College District Negotiator: Ronald Kraft, Ph.D.Under Negotiation: Price and Terms of Payment
  6. 3.6  With respect to every item of business to be discussed in closed session pursuant to Section 54956.8: Conference with Real Property Negotiator
    Property: 6463 Dry Creek Road, Napa, CA 94558
    Napa Valley Community College District Negotiator: Ronald Kraft, Ph.D.Under Negotiation: Price and Terms of Payment
  7. 3.7  With respect to every item of business to be discussed in closed session pursuant to Section 54956.8: Conference with Real Property Negotiator
    Property: 2277 Napa-Vallejo Hwy, Napa, CA 94558
    Napa Valley Community College District Negotiator: Ronald Kraft, Ph.D.Under Negotiation: Price and Terms of Payment
  8. 3.8  With respect to every item of business to be discussed in closed session pursuant to Section 54957, PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASENapa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda

4.0 RETURN TO PUBLIC SESSION (approximately 6:00 p.m.)

  1. 4.1  Announcement of Items from Closed Session
  2. 4.2  Pledge of Allegiance
  3. 4.3  Adoption of Agenda

5.0 Public Hearing

  1. 5.1  2015-2016 Negotiations Proposal from the Napa Valley College Association ofClassified Professionals

    The 2015-2016 Negotiations Proposal from the Napa Valley College Association of Classified Professionals appears in the backup documents for this meeting. Copies are also posted in the Administration Building and are available in the Office of Human Resources. See also: Action Item 12.10.

  2. 5.2  Napa Valley Community College District Proposal for Negotiations with the Napa Valley College Association of Classified Professionals for the Contract Period Beginning July 1, 2015
    The District Proposal for Negotiations with the Napa Valley College Association of Classified Professionals for the contract period between July 1, 2015 and June 30, 2016 appears in the backup documents for this meeting. Copies are posted in the Administration Building and are available in the Office of Human Resources. See also: Action Item 12.11.
  3. 5.3  2015-2016 Negotiations Proposal from the Napa Valley College Faculty AssociationThe 2015-2016 Negotiations Proposal from the Napa Valley College Faculty Association appears in the backup documents for this meeting. Copies are also posted in the Administration Building and are available in the Office of Human Resources. See also: Action Item 12.12.
  4. 5.4  Napa Valley Community College District Proposal for Negotiations with the Napa Valley College Faculty Association for the Contract Period Beginning July 1, 2015
    The District Proposal for Negotiations with the Napa Valley College Faculty Association for the contract period between July 1, 2015 and June 30, 2016 appears in the backup documents for this meeting. Copies are also posted in the Administration Building and are available in the Office of Human Resources. See also: Action Item 12.13.

6.0 PUBLIC COMMENT ─ GENERAL

At this time, the board will devote a total of up to fifteen minutes for comments to the Board of Trustees regarding any subject NOT APPEARING AS AN AGENDA ITEM FOR THIS MEETING but over which the board has jurisdiction. The public may ask the board to place an item related to the business of the District on a future board agenda. No action or discussion will occur at this time on such items. Individuals will be limited to a three minute presentation. At this time, the Board Chair will poll those in attendance regarding their intent to speak on any item on the agenda.

Napa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda

7.0 CONSTITUENT GROUP REPORTS

  1. 7.1  Academic Senate Report – Amanda Badgett, president
  2. 7.2  Administrative Senate Report – Ken Arnold, president
  3. 7.3  Associated Students of Napa Valley College Report – Eleni Tham, president
  4. 7.4  Classified Association Report – Jan Schardt, president
  5. 7.5  Classified Senate Report – Chris Farmer, president
  6. 7.6  Faculty Association Report – Diana Chiabotti, president

8.0 SUPERINTENDENT/PRESIDENT’S REPORT

  1. 8.1  President’s Report
  2. 8.2  Napa V alley College Foundation Report
  3. 8.3  Vice Presidents’ Reports
  4. 8.4  Strategic Communications Report

9.0 APPROVAL OF MINUTES

  1. 9.1  May 14, 2015, Regular Meeting
  2. 9.2  May 28, 2015, Special Meeting

10.0 INFORMATION/DISCUSSION ITEMS

  1. 10.1  Bond Measure – After Action ReportThis item is placed on the agenda to allow further discussion of post-election analysis, next steps, and future bond feasibility. In January of 2015, the Board of Trustees directed staff to develop an “after action” report related to Measure E. (Kraft/Hawk)
  2. 10.2  Child Development Center Annual Self-StudyDarrel Whitacre, Director of the Child Development Center, will present a summary of findings and program action steps related to this year’s self-evaluation. As required by state contracts (California Center Based Child Care and California State Preschool Program), the results of the college’s annual program self-evaluation must be presented to the governing board. (Whitacre/Giugni)
  3. 10.3  1st Reading of New or Revised Board PoliciesThis is the first reading of the following new or revised board policies:

    Chapter 4 – Academic Affairs
    BP 4020 – Program, Curriculum, and Course Development
    BP 4040 – Library Resources
    BP 4050 – Articulation (includes repeal of I7910 and I7920)
    BP 4100 – Graduation Requirements for Degrees and Certificates BP 4225 – Course Repetition and Withdrawal

    Chapter 5 – Student Services BP 5700 — Athletics

    In keeping with board policy D1140 – College Governance, Decision Making, and Responsibilities, these policies were reviewed through the Council of Presidents and,

    Napa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda

as appropriate, by the Mutual Agreement Committee. It is anticipated that the Board will take action on these policies at the July 2015 Regular meeting. (Kraft)

11.0 CONSENT CALENDAR

The items listed on the Consent Calendar are considered to be routine matters requiring approval or ratification by the board. They are accepted or approved by a single motion without discussion.

11.1

Ratify Financial Documents (Hawk)

  1. 11.1.1  Approve Warrants for May 31, 2015General Fund (Fund: 11, 12)
    Child Care Fund (Fund: 33, 35)
    Capital Outlay Projects Fund (Fund: 41)
  2. 11.1.2  Approve Total Gross PayrollMay 31, 2015

Personnel Document of June 2, 2015 (Ecklin)

11.2 11.3

11.4

11.5

11.6

Agreement with Department of Developmental Services, Sonoma Developmental Center
It is recommended that the Board of Trustees approve a renewal of an agreement with the Department of Developmental Services, Sonoma Developmental Center to serve as a clinical education site for the Psychiatric Technician Program. The term of this agreement is from July 1, 2015 through June 30, 2017. There is no cost to the District noted in the agreement. (Harris/Giugni)

Agreement with Career Technical Education Enhancement Awarded Grant Beverage and Food Manufacturing and Safety
Authorization from the Board of Trustees is requested to accept a Career Technical Education (CTE) Enhancement Fund sub grant of $160,000 from Cabrillo Community College District, the Bay Area Community College Consortium’s (BACCC) fiscal agent responsible for distribution of the CTE Enhancement Funds. Fiscal impact to the District is an increase of $160,000 in revenue and expenditures over fiscal years 2014- 15 to 2015-16, with an additional increase in revenue and expenditures to be determined and reported back to the Board at a later date. (Giugni/Pratt)

Agreement with California Department of Veterans Affairs

It is recommended that the Board of Trustees approve an agreement with the California Department of Veterans Affairs for the purpose of providing student interns fieldwork services at the Veterans Home of California – Yountville. The term of the agreement is from July 1, 2015 through June 30, 2017. There is no cost to the District. (Harris/Giugni)

Agreement with King-American Ambulance

It is recommended that the Board of Trustees approve an agreement with King- American Ambulance for the purpose of providing a clinical education site for health occupation students. The term of this agreement is from June 2, 2015 until terminated by either party. There is no cost to the District. (Harris/Giugni)

Napa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda

$1,233,630.66 $4,695.72 $20,675.00

$2,429,575.17

11.7

Agreement with Products Services & Industries to Provide Vocational Education Programs
It is recommended that the Board of Trustees approve an agreement with Products Services & Industries (PSI). Through PSI, the District will provide vocational education programs for selected eligible students of the college in order to prepare them for community employment. The District has authority under Education Code Section 70902 to establish and maintain education and service, pursuant to California Education Code Section 8092, Title 5, California Code of Regulations 55600, et seq., the State Plan for Vocational Education, and the Federal Vocational and Applied Technology Education Act. Approval of this agreement affirms the Board’s determination that it is appropriate to offer vocational educational programs by contract. The term of the agreement is from July 1, 2015 through June 30, 2015. The college will pay $1.75 to PSI per student per contact hour up to a total of $92,811. The college will claim all contact hours, approximately 101 Full Time Equivalent Students (FTES), for non-credit apportionment. This is a renewal of an existing program. (Giugni)

Agreement with Napa Valley Support Services to Provide Vocational Education Programs
It is recommended that the Board of Trustees approve an agreement with Napa Valley Support Services (NVSS). Through NVSS, the District will provide vocational education programs for selected eligible students of the college in order to prepare them for community employment. The District has authority under Education Code Section 70902 to establish and maintain education and service, pursuant to California Education Code Section 8092, Title 5, California Code of Regulations 55600, et seq., the State Plan for Vocational Education, and the Federal Vocational and Applied Technology Education Act. Approval of this agreement affirms the Board’s determination that it is appropriate to offer vocational educational programs by contract. The term of the agreement is from July 1, 2015 through June 30, 2015. The college will pay $1.75 to NVSS per student per contact hour up to a total of $275,000. The college will claim all contact hours, approximately 299 Full Time Equivalent Students (FTES), for non-credit apportionment. This is a renewal of an existing program. (Giugni)

Contract #9889 with Alliance Redwoods Conference Grounds, Inc.

It is recommended that the Board of Trustees approve a contract with Redwood Conference Grounds, Inc. for the use of facilities for the purpose of providing a facility for an Associated Students of Napa Valley College annual leadership retreat in 2015. The total cost to ASNVC will be $1,950. The term of the agreement is from August 14, 2015 to August 16, 2015. (DeHaro)

Memorandum of Understanding with Napa Valley Unified School District Regarding Federal TRIO Program Educational Talent Search
It is recommended that the Board of Trustees approve a memorandum of understanding between Napa Valley Community College District and Napa Valley Unified School District regarding the federal TRIO program Educational Talent Search to continue supplementing student services at selected sites in the Napa Valley Unified School District. The term of this agreement is from September 1, 2015 through August 31, 2016. There is no fiscal impact to the District and no exchange of funds. Minimal staff time is needed to prepare and submit documentation. (DeHaro)

Napa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda

11.8

11.9

11.10

11.11

Addendum to Agreement with State of California Psychiatric Technician Unit 18 Joint Apprenticeship Committee
It is recommended that the Board of Trustees approve an addendum to agreement with State of California Psychiatric Technician Unit 18 Joint Apprenticeship Committee (JAC). The State of California Psychiatric Technician Unit 18 JAC wishes to extend the prior agreement from January 1, 2015 to no later than August 31, 2015, or when a new agreement is executed, whichever is sooner. The District will reimburse JAC a maximum of 50% of the revenue generated by the program. Napa Valley College administers the courses, but does not pay instructors. Full fiscal impact is to be reviewed during academic year 2015-16. (Giugni/Harris)

Agreement with State of California Psychiatric Technician Unit 18 Joint Apprenticeship Committee
It is recommended that the Board of Trustees approve an agreement with State of California Psychiatric Technician Unit 18 Joint Apprenticeship Committee (JAC). The State of California Psychiatric Technician Unit 18 JAC wishes to renew the agreement for Napa Valley College oversight and administration of the Psychiatric Technician FastTrack Apprenticeship program for one fiscal year to allow appropriate time for mutual review and assess the financial impact for both entities. The term of this agreement is from July 1, 2015 through June 30, 2016. The District will reimburse JAC a maximum of 50% of the revenue generated by the program. Napa Valley College administers the courses, but does not pay instructors. Full fiscal impact is to be reviewed during academic year 2015-16. (Giugni/Harris)

International Education Study Abroad Programs and Courses

It is recommended that the Board of Trustees approve the following courses as part of the Summer, 2016 International Education Study Abroad Programs to Spain and Ireland : SPAN 110, SPAN 111, SPAN 130, SPAN 131, SPAN 260, SPAN 261, and SPAN 282 (3 units); MUSI 160 and MUSI 161 (1 unit). The International Education Committee has approved two study abroad programs for Summer, 2016: Spain and Ireland. The goal of the International Education Study Abroad Program is to develop intercultural and international understanding through travel-study abroad classes and international study opportunities. There is no fiscal impact to the District. (Giugni/Smyle)

11.12

11.13

12.0 ACTION ITEMS

  1. 12.1  Approve and Certify Self-Evaluation – AccreditationIt is recommended that the Board of Trustees approve the 2015 Self-Evaluation Report in Support of Reaffirmation of Accreditation. Materials that will comprise NVC’s Self-Evaluation Report have been posted on the college website and are available to the public: http://www.napavalley.edu/AboutNVC/Planning/accreditation/Pages/Self- Evaluation2014.aspx. (Kraft/Wornall/Shearer)
  2. 12.2  Changes to the CurriculumIt is recommended by the Curriculum Committee and Vice President of Instruction Terrence Giugni that the Board of Trustees approve changes to the curriculum as presented. (Giugni/Badgett)

    Napa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda

  1. 12.3  Five Y ear Capital Outlay Construction PlanThe Chancellor’s Office requires an annual submission of the Five Year Capital Outlay Construction Plan by the District. The District’s Order of Priority, a list of capital improvement projects based on Volumes I-IV of the Facilities Master Plan and input gathered during the current plan update process, is included in the backup packet. Approval of the Five Year Capital Outlay Construction Plan Order of Priority does not constitute a commitment to spend or a constraint on project development. (Hawk/Christensen).
  2. 12.4  2015-2016 Tentative BudgetThe 2015-2016 Tentative Budget as recommended by the Budget Committee to the President, includes budgets for the General Fund – Unrestricted, General Fund – Restricted, Child Care Fund, Capital Outlay Projects Fund, Post Retirement Benefits Fund, California Employer’s Retiree Benefit Trust Fund, Debt Service Fund – Series “A”, Debt Service Fund – Refund “A”, Debt Service Fund – Series “B”, Debt Service Fund – Refund “B”, Debt Service Fund “C”, Associated Student Body Fund and Student Rep Fee Trust Fund. The Budget Committee held a Budget Forum on May 21 to receive input and feedback from the College community on the draft Tentative Budget. The Board of Trustees participated in a Budget Workshop on May 28th where the details of the Tentative Budget were presented. The President recommends approval of this item. (Aguada)
  3. 12.5  2014-2015 Inter-Fund TransferIt is recommended that the Board of Trustees authorize the fiscal year-end inter-fund transfer from the General Fund to the Child Development Center fund for an amount up to $125,000 for fiscal year 2014-2015. (Aguada)
  4. 12.6  Resolution Establishing 2015-2016 Appropriations (“Gann”) Limit
    Government code Section 7910 states that each year the governing board of a local jurisdiction shall, shall by resolution, establish its appropriations limit for the following fiscal year at a regularly scheduled or noticed special meeting. It is recommended that the Board of Trustees adopt the resolution pursuant to established guidelines provided by the State Chancellor’s Office, and establish Napa Valley Community College District’s 2015-2016 Appropriations Limit at $47,108,919. (Aguada)
  5. 12.7  Bid #2015-02 2015-2016 for Catalog Print ServicesIt is recommended that the Board of Trustees approve Bid #2015-02 2015-2016 Catalog to the lowest bidder, Creasey Printing Services, for the purpose of providing printing services for the general catalog of 2015-2016. The minimum cost to District is $5,297. (Giugni)

Napa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda

  1. 12.8  Proposition 30 – Education Protection Account Spending PlanIt is recommended that the Board of Trustees adopt a resolution establishing a plan to expend Education Protection Account funds on salaries, benefits and operating expenses related to instructional activities and capital outlay. Proposition 30 established the Education protection Account (EPA). All temporary tax revenues collected from proposition 30 from income tax and sales tax, will be collected into the EPA and distributed to K-12 and higher education. There are several requirements for spending determination, disclosure, and reporting related to the use of EPA funds. The Board of Trustees must determine the use of the funds in an open session of a public meeting by resolution. The funds must be accounted for separately and not used for administrative costs. Increased emphasis must be placed on cash flow analysis and monitoring as a result of the creation of the EPA due to the timing of revenues received. Additionally, the college is required to annually report on its website an accounting of the EPA funds received and how those funds were spent. EPA funds are temporary and begin to sunset December 2016. Napa Valley College receives approximately $4.5 million annually from Proposition 30 resources. (Aguada)
  2. 12.9  Division Chair ElectionIt is recommended that the Board of Trustees approve the results of the Division Chair election for the Language and Developmental Studies division. The election saw Tia Madison, professor, LADS, as the successful candidate. Dr. Madison’s term for this position will be July 1, 2015 to June 30, 2016. (Kraft/Giugni)
  3. 12.10  2015-2016 Negotiations Proposal from the Napa Valley College Association of Classified ProfessionalsIt is recommended that the Napa Valley College Board of Trustees accept the 2015- 2016 Negotiations Proposal from the Napa Valley College Association of Classified Professionals. The proposal is included in the backup documents for this meeting. (Ecklin)
  4. 12.11  Napa Valley Community College District Proposal for Negotiations with the Napa Valley College Association of Classified Professionals for the Contract Period Beginning July 1, 2015
    It is recommended that the Napa Valley College Board of Trustees approve the District Proposal for Negotiations with the Napa Valley College Association of Classified Professionals for the contract period between July 1, 2015 and June 30, 2016. The proposal is included in the backup documents for this meeting. (Ecklin)
  5. 12.12  2015-2016 Negotiations Proposal from the Napa Valley College Faculty AssociationIt is recommended that the Napa Valley College Board of Trustees accept the 2015- 2016 Negotiations Proposal from the Napa Valley College Faculty Association. The proposal is included in the backup documents for this meeting. (Ecklin)
  6. 12.13  Napa Valley Community College District Proposal for Negotiations with the Napa Valley College Faculty Association for the Contract Period Beginning July 1, 2015
    It is recommended that the Napa Valley College Board of Trustees approve the District Proposal for Negotiations with the Napa Valley College Faculty Association for the contract period between July 1, 2015 and June 30, 2016. The proposal is included in the backup documents for this meeting. (Ecklin)Napa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda

12.14 2nd Reading of Board Policies Recommended to be Repealed

This is the second reading of the following board policies that are recommended for repeal:

H4520 – Salary Checks & Deductions (replaced by BP 7385 – Salary Deductions) I7331 – Withdrawal (included in BP 4225 – Course Repetition & Withdrawal)

In keeping with board policy D1140 – College Governance, Decision Making, and Responsibilities, these policies were reviewed through the Council of Presidents and, as appropriate, by the Mutual Agreement Committee. (Kraft)

13.0 BOARD REPORTS

  1. 13.1  Board of Trustees Self-Evaluation Workshop DiscussionThis item is placed on the agenda to allow discussion of the Board’s biennial self- evaluation. Topics may include Board Policy BP 2745 – Board Self-Evaluation, evaluation procedures (AR 2745), the self-evaluation survey instrument, and accreditation standard IV.C. – Governing Board. The self-evaluation workshop is scheduled for July 23, 2015 (9:00 a.m.). (Digardi)
  2. 13.2  Standing Committee & Other Appointment Reports
    1. 13.2.1  Viticulture & Winery Foundation Board of Directors (Rios)
    2. 13.2.2  Audit Committee (Digardi, Mancuso, Iverson)
    3. 13.2.3  Redevelopment Oversight Committee (Busenbark)
    4. 13.2.4  Legislative Committee (Digardi, Mancuso,
  3. 13.3  Ad Hoc Committee Reports13.3.1 Communications (Baldini, Martenson)

    13.3.2 Accreditation (Digardi, Baldini, Busenbark)

    13.3.3 Board Policy BP 2720 – Communications Among Board Members (Digardi, Busenbark, Iverson)

  4. 13.4  Trustee Reports
  5. 13.5  Board Chair Report

14.0 CONTINUANCE OF CLOSED SESSION (as needed)

15.0 ANNOUNCEMENT OF FUTURE MEETING(S)

  1. 15.1  July 9, 2015, Regular Meeting
  2. 15.2  July 23, 2015, Special Meeting – Board Self-Evaluation (Upper Valley Campus)

16.0 ADJOURNMENT

Napa Valley College – Board of Trustees June 11 2015 Regular Meeting Agenda